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KDHE - HR Labor/Employee Relations Specialist

    KDHE HR Labor/Employee Relations Specialist 

    Position Summary & Responsibilities

    Position Summary:    

    The Labor/Employee Relations Specialist position (K0241132) this position will be an essential part of the Employee Relations Team within KDHE Office of Personnel Services.  This position will be responsible for Investigations and Fact Findings, Mediation, Administrative work and Training. 

    Investigations and Fact Findings: Position will be responsible to conduct, lead or assist with internal investigations, complaints, and information gathering of various units at Division of Public Health, Division of Environment, Administration, and Department of HealthCare Finance, including but not limited to Human Resources. 

    The position will be responsible for conducting, lead or assisting with internal investigations, audits, surveys and information gathering of various locations with Division of Public Health, Division of Environment, Administration, and Department of HealthCare Finance, including but not limited to Human Resources.

    The position will assist the Human Resources Assistant Director/Deputy Director with external investigations, including gathering necessary information for EEOC (Equal Employment Opportunity Commission), HRC (Human Rights Commission), and other related external investigation inquiries as assigned by Human Resources Assistant Director/Deputy Director. 

    Position will assist with ADA, FMLA, and other medically related investigations as they pertain to employee relations, including working with the Human Resources Assistant Director/Deputy Director and Payroll/Benefits manager on cases that cross over between medical and employee relations. 

    Priorities for investigations will be determined on a case-by-case basis and in conjunction with the Human Resource Assistant Director/Deputy Director. 

    This position will provide feedback to Human Resources Assistant Director/Deputy Director and/or Leadership regarding policy and procedures recommendations for the Division of Public Health, Division of Environment, Administration, and Department of HealthCare Finance in an effort to improve efficiencies, communication, consistency and retention.

    Job Responsibilities may include but are not limited to the following: 

    • Mediation: Establishes and maintains employer-employee relationships that contribute to satisfactory productivity, motivation and moral in the workplace; creates and maintains a positive and effective alternative dispute resolution environment; and provides a quick, effective and responsive mediation of employment disputes.
    • Administrative: Scheduling interviews and meetings, developing reports and recommendations, composing summaries or letters as part of progressive discipline or as a result of an investigation, complaint, etc.
    • Training: Prepares and distributes training aids such as instructional material, handouts, evaluation forms and visual aids; sets up audiovisual equipment and makes presentations when necessary.

    Qualifications

    • Education:  
      • High School, GED
    • Licensing & Certification: Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.      
    • Minimum Qualifications:  
      • Two years of experience in planning, directing, organizing, managing or administering personnel or Human Resources functions.
    • Preferred Qualifications:  
      • Four years direct experience of any field of study or one or more years in investigations.
      • Customer service experience dealing with concerns preferably in face-to-face environment
      • Word, Excel, PowerPoint, Access
      • Proofreading, editing, attention to detail
      • Knowledge of State employment process and/or experience recruiting
      • Experience in advising job applicants and employees of application/employment process
      • Experience performing personnel related issues
      • Excellent time management skills
      • Strong employee relations and interpersonal skills
      • Administrative experience in office setting      

     

    • Post-Offer, Pre-employment Requirements:  
      • Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

    Recruiter Contact Information

    Name:    Thor Brown  

    Email:    Thor.Brown@ks.gov

    Mailing Address:  1000 SW Jackson St. Suite 580 Topeka, KS 66612 

    Job Application Process

    • First Sign in or register as a New User.
    • Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
    • Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
    • Start your draft job application, upload other required documents, and Submit when it is complete.
      • Manage your draft and submitted applications on the Careers> My Job Applications page.
    • Check your email and My Job Notifications for written communications from the Recruiter.
      • Email – sent to the Preferred email on the My Contact Information page
      • Notifications – view the Careers> My Job Notifications page 

    Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

    Required Documents for this Application to be Complete

    Upload these on the Careers - My Job Applications page

    • Transcripts
    • DD214 (if you are claiming Veteran’s Preference)

    Upload these on the Attachments step in your Job Application

    •  Resume
    • Cover Letter

    Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” 

    How to Claim Veterans Preference

    Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position.  The veterans' preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determine by the hiring manager.

    Learn more about claiming Veteran’s Preference 

    How to Claim Disability Hiring Preference

    Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

    Learn more about claiming Disability Hiring Preference

    PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

    ATTN: Disability Hiring Preference Coordinator
    Office of Personnel Services
    Landon State Office Building
    900 SW Jackson, Rm 401
    Topeka, KS 66612 

    Equal Employment Opportunity

    The State of Kansas is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

    If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

    Copy and paste the below link to apply.  

    https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_...